Forms & Checklists
Project Start-Up and Preliminary Planning
Approval of Preliminary Plans
- Form A for BOCES projects
- BOCES Lease Requirements
- Preliminary Submission Forms Workbook
- Facilities Needs Assessment Summary Simplifies Long-Range Plan Requirement
- School Sites Reference Guide, School Site Variance, and Application for Examination and Approval of a School Site (EFP-S)
- Instructional Space Review FormÌý
- Enrollment Projections
Approval of Final Plans and Specifications
- Final Submission Forms Workbook
- Final Submission Forms Workbook GuidanceÌý
- Application for Apportionment of Building Aid
- District Reorganization List
- SHPO Rules for Reconstruction Projects
- FAQ on Final Plans
- 155.5 Checklist of items to appear in contract documents
- Electronic Reviews:
- Requirements for the Installation or Relocation of Manufactured Buildings
Bidding / Building Permits / Construction Phase
- Partial Certification of Substantial Completion - Excel
- Final Certification of Substantial Completion - Excel
- Change Orders Submissions:
- For submission procedures, see: Submission Procedures
- SED Change Order Certification - Excel Format
- SED Change Order Certification - Fillable PDF Format
- Guidelines for Successful Supervision of School District Capital Construction Projects
- School Responsibilities (Under 155.5)
- Capital Project Summary of Inspection Form
- Capital Project Inspection Report Form
Funding / Aid
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Early Aid Start Request Form
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​Beginning July 1, 2025 projects under $5 million will not be considered complex and therefore no longer eligible for EAS unless the project is delayed by items beyond the District's control such as liens, litigation, declared natural disaster, or force majeure events; or the quality of work is currently unsatisfactory and corrective action is required. Please review the linked here prior to submitting the EASR form.
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- Final Cost Report
- FP-FI (Request for Revision of Financial Information)