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The Five-Year Plan is intended to be a tool utilized by the district to actively manage its capital needs. The intent is that the district will have completed research necessary to complete the Five-Year Plan (research information such as Building Condition Survey, Annual inspections, Fire inspections, Capital Improvement Studies, etc., is already available). Needs and priorities change regularly as projects are completed or deferred capital items further deteriorate. An up-to-date Five-Year Plan will identify the current condition of the district’s facilities and prioritize the necessary improvements for each facility. These regulatory requirements are based on Commissioner’s Regulations 155.1.

Every capital construction project submitted for approval will be required to provide a copy of the Executive Summary of their Five-Year Capital Facilities Plan. The Executive Summary should be a concise description of the current state of the district’s facilities and the prioritized work necessary to maintain each facility in good working order. Simply put, SED expects available funding to be spent on the highest priority health and safety items within each facility first. This does not mean that work not identified in the Executive Summary cannot be included in a capital project. Obvious departures from the identified need will simply cause a further conversation and discussion between SED fiscal associates and the district about their capital planning needs. We expect the Executive Summary to be based on a current Five-Year Plan; therefore, the Executive Summary should not be uniquely crafted for each project submission but should be a current representation of the status and needs of each of the district’s facilities.