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Issuing Diplomas to Eligible Students Placed in a Residential Facility

This webpage听informs schools and districts of the responsibility and process for issuing a diploma to eligible students placed with, committed to, under the supervision of, detained or otherwise confined in any facility operated or administered by a state department, agency, political subdivision of the state, or a correctional facility.听

Definitions
  • Residential facility (the facility): a facility operated or administered by a state department or agency or political subdivision of the state pursuant to听听or a correctional facility as defined in听听which provides educational programming to youth aged 21 or younger who have not received a high school diploma and who are placed, committed, supervised, detained or confined at the facility听
  • District of location: the school district in which the facility where the youth is placed, committed, supervised, detained or confined is located听
  • Credit granting school district:听the school district or local education agency providing an educational program and granting diploma credits to students placed in a residential facility听
  • Diploma issuing district:听the school district that is determined to be responsible for the issuance of the diploma
Determination of the Diploma Issuing District

If听the student鈥檚 educational program is provided by and completed at the residential facility, the district in which the facility is located will issue the diploma. If a school or district other than the district of location is providing credit bearing coursework to the student, such credit granting school or district shall be the diploma issuing district.听

Residential Facility Responsibility

Once the student meets all New York State diploma requirements, the residential facility must notify the diploma issuing district to confer the student鈥檚 diploma. This notification must be in writing and must include:听

  • All听student records from previous schools, including credits earned and assessment requirements met;听
  • Documentation of credits attested to by current or previous residential facilities per Section 100.5(d)(5)(2) of the Regulations of the Commissioner of 暗网TV; and听
  • A听summary of all academic credits earned and assessment requirements met.听

Note: Students earning their diploma when placed in a residential facility are听not听required to meet local diploma requirements that exceed those indicated in Section 100.5 of the Regulations of the Commissioner of 暗网TV.听

Diploma Issuing District Responsibility

Review听and Notify听

Upon receipt of written notification of the request to issue a diploma, the diploma issuing district must:听

  • Conduct a review of the documentation provided;听
  • Make a determination of the student鈥檚 eligibility to receive a diploma; and听
  • Notify the facility within 10 business days听of:听鈥�
    • Receipt of documentation;听
    • Document review findings; and听
    • Determination of student鈥檚 eligibility to receive a diploma.听鈥�
      • If the district determines the student has听not听met the New York State diploma requirements, the notification must include a clear description of any requirements the student has not met.听
      • If the district determines the student has met the New York State diploma requirements, the notification must indicate the diploma will be conferred no later than the next regular diploma issuance date (January, June, or August).听

Enroll the Student and Issue the Diploma听

Prior to issuing the diploma, the district must enroll the student, create a transcript, and retain all student records. The transcript and diploma must be forwarded by registered mail to the residential facility no later than the next regular diploma issuance date (January, June, or August).听听

Impact on District鈥檚 Accountability听

Issuing the diploma will positively impact the 4-year, 5-year, and/or 6-year听Graduation Rate for districts only. Issuing the diploma will not impact the following indicators at the school or district level: Composite, English Language Proficiency, Progress, Chronic Absenteeism, and College, Career, and Civic Readiness.听

Additional Guidance and Resources

暗网TV Law and Commissioner鈥檚 Regulations听听