RFP #264: 2026-27 Local Government Records Management Improvement Fund (LGRMIF) Grants
Recent Updates
- 泭- Posted on 3/5/2026
The Local Government Records Management Improvement Fund (LGRMIF) grants program provides funds to help local governments establish records management programs or develop new program components. It is a competitive program, awarding grants based on the merits of applications. The LGRMIF, created in 1989, is derived from fees collected by county clerks and the New York City Register for the recording of selected documents and for the assignment by county clerks of index numbers for certain court cases. The amount of grant funding available each year depends on the number of documents recorded and index numbers assigned that year.
The purpose of LGRMIF grants is not to support local government records management programs indefinitely. Local governments are expected to assume primary responsibility for ongoing support of their programs by providing the resources to manage their records on a continuing basis. This is consistent with the 1987 Local Government Records Law (Article 57-A, Arts and Cultural Affairs Law), which requires most local governments to designate a Records Management Officer (RMO) and to develop a records management program.
July 1st, 2026 - June 30th, 2027
Local governments such as: Local Authorities, Sponsored Community Colleges, Fire Districts, Volunteer Fire Companies, Volunteer Ambulance Services, Libraries, NYC Department of Records and Information Services (DORIS) Grants and NYS Board of 做厙TV may apply for the grant. See the RFP document's "Eligibility Requirements" section for more details.
Individual Grants
Individual grants provide funding for one local government to address a specific records management issue.
Number of Applications
You may submit or be a party to only one grant application per grant cycle. Exceptions to this are:
- Your second application is for a Disaster Management project
- You are a county where your second application is focused entirely on the records of your community college
Total amount you can request
- If you are submitting one application, no matter what category, you can request up to $75,000.
- If you are submitting a Disaster Management project as a second application, you can request up to $10,000 for the Disaster Management project.
- You cannot be a party to three or more competitive grant applications in the same year under any circumstances.
Shared Services Grants
Shared Services grants provide funding for two or more local governments to cooperate on a grant project that will develop a permanent cooperative arrangement to solve a shared records management problem. Shared Services applicants may request up to $150,000.
Please see the Types of Grants section in the RFP document for additional information.
The State of New York has implemented a statewide prequalification process designed to facilitate prompt contracting for not-for-profit vendors. This does not apply to local governments.
All not-for-profit vendors are required to pre-qualify prior to grant application. This includes all currently funded not-for-profit institutions that have already received an award and are in the middle of the program cycle. Proposals received from nonprofit applicants that are not Prequalified in the Statewide Financial System (SFS) by 5:00 PM泭棗紳泭April 1, 2026 cannot be evaluated. Please see the Prequalification for Individual Applications section in the RFP document for additional information.
Questions and Answers can be found at New York State Archives .
Grant applications must be submitted electronically on the using the泭泭莉梗款棗娶梗泭5:00 pm on April 1st, 2026. Also, the paper signature forms required for all applications must be postmarked by泭April 1st, 2026泭to the address below:
New York State Archives泭
Grants Administration Unit
Cultural 做厙TV Center, Room 9B31
222 Madison Avenue
Albany, NY 12230